Accounting Specialist

Administration Department

Full time, benefited position

Salary

$12.02 to $20.45 hourly

Schedule

Monday - Friday; 8:30am-5:00pm; occasional evening and/or weekend

Job Summary

Performs a variety of accounting duties that range in level of complexity from clerical accounting duties such as managing receivables or serving as payroll reporter, to more complex duties such as preparing budget or reconciling accounts. This position is considered Category IIA : Not required on campus and has the ability to telework remotely for the duration of the University of Utah’s response to COVID -19. An employee hired into this role will be responsible for providing space, telephone, printing, networking and/or internet capabilities at the telecommute location and agree to the terms of the University of Utah campus and Health Academics COVID -19 Telecommuting Agreement. Occasional on site work will be required to perform essential duties.

Responsibilities

• Maintains and reconciles accounts and makes correction to journal entries as necessary. Tracks and reports revenue and expenditures.
• Assists in preparing departmental or grant budgets and cost reports and variance analysis
• Reviews expense and accounting documents for accuracy and appropriate approvals and ensures transactions are charged to the correct account.
• Handles accounts receivable for department including invoice preparation, aging reports, follow up on past due accounts. Compiles bank deposits and delivers to University Income Accounting daily.
• May prepare and process purchasing, travel documents and create special checks or check requests. Solves problem invoices and processes for payment.
• May serve as the department payroll reporter. May track department payroll expenses and ensure labor costs are charged to correct accounts.
• Reviews and reconciles University procurement purchases ensuring correct Purchasing and Accounting procedures are followed.
• Reconciles monthly management statements and maintains back-up documentation. Assists with financial month end processing.
• Assists in tracking department inventory. Maintains accurate files.
• Facilitates financial synergy among the Garden departments to optimize use of University resources. Develops systems to support the input and handling of financial data and tracking. Trains other clerical staff.
• Facilities financial Identifies and responds to resolve any financial/operational issues that may emerge between Garden departments.
• May serve as petty cash custodian for the department.
• Ensures Payment Card Data Security Standards ( PCI - DSS ) are followed by training staff and preforming monthly checks of hardware.
• Serves as a liaison for other Red Butte Garden departments by answering questions, resolving issues and/or providing information as needed.
• Aids with preparation of annual external audits
• Assists with strategizing, overseeing, and analyzing budget proposals.
• May serve on various Garden committees.

This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Qualifications

Associate’s degree in Accounting, Finance or a related field, plus two years full-time clerical accounting experience or equivalency required. The ability to understand, interpret, and apply University and departmental regulations; demonstrated spreadsheet skills; and demonstrated human relations and effective communication skills required. Experience using software programs such as PeopleSoft or Kronos may be required for certain positions.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences

Human relations and effective communication skills required. Experience using software programs such as Excel, PeopleSoft and Kronos. Previous clerical accounting experience.

Administrative Assistant

Administration Department

Full time, benefited position

Salary

$18.41 to $24.85 hourly

Schedule

Monday - Friday; 8:30 am to 5 pm, occasional night and/or weekend

Job Summary

The Administrative Assistant at the Red Butte Garden works directly with the staff and leadership and is essential to the success of the organization. Members of our team perform a diverse set of tasks and provides engaged administrative support for department management.

The Administrative Assistant’s essential functions will include yet, are not limited to scheduling, meeting support, payroll assistance, procurement, travel, management of department accounts, purchasing, event planning, on/off boarding of staff, and other administrative duties as assigned.

This position is considered Category IIA : Not required on campus daily and has the ability to telework remotely for the duration of the University of Utah’s response to COVID -19. An employee hired into this role will be responsible for providing space, telephone, printing, networking and/or internet capabilities at the telecommute location and agree to the terms of the University of Utah campus and Health Academics COVID -19 Telecommuting Agreement. Employee hired into this position will be required to work occasionally at the office to support on-site operations.

Responsibilities

• Assists department with business planning, hiring and goal setting.
• Collects, organizes and analyzes data for specialized and regular monthly/quarterly reports.
• Assists with the implementation of department and University policies and procedures.
• Provides administrative support to upper-level department management by scheduling appointments, coordinating meetings and conferences and maintaining and ordering office supplies.
• Travel planning and reimbursement for various members of the department.
• Resolves a variety of complex administrative problems for staff and the public.
• Prepares correspondence, establishes and maintains confidential files.
• Acts as a liaison between the advisory board and the Executive Director in the coordination of correspondence, meeting minutes, relations management, and knowledge of bylaws.
• May supervise the activities of support staff.

This position plans and expedites the flow of work while ensuring the smooth operation of the department under the pressure of frequent interruptions and changes in priorities. Requires independent judgement, daily problem solving and multi-tasking.

Qualifications

Associate degree in business or equivalency (2 years related work experience may be substituted for 1 year of education) and three years full-time secretarial experience required. Demonstrated human relations and effective written and verbal communication skills required. Knowledge of basic bookkeeping practices and direct supervisory experience preferred.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences

• Familiarity with University systems.
• Strong computer skills and proficiency in latest versions of Microsoft suite.
• The ability to quickly learn new technology.
• Effective verbal and written communication skills and the ability to interact professionally using tact and discretion.

CRM Administrator

Administration Department

Full time, benefited position

Salary

$38,300 to $45,000 annually

Schedule

Monday - Friday; 8:00am-5:00pm; occasional evening and/or weekend

Job Summary

The CRM Administrator is responsible for bridging the gap between the CRM systems and the organization's staff. The successful candidate will be responsible for the overall administration and support for our CRM systems. The candidate will possess a good understanding of how our organization can and should utilize a CRM. Strong communication and customer service skills are essential to work well with staff in multiple departments to facilitate, troubleshoot, and educate. The candidate should advocate for the CRM and help to appropriately expand its use while maintaining a clean, organized database.

Responsibilities

• Effectively, professionally, and respectfully represents the entire IT team and their services to Red Butte Garden staff, patrons, and associates.
• Responsible for overall administration and support for CRM systems.
• Ensures the accuracy of data, analyzes conflicting data and verifies/collects missing information.
• Provides support that may include answering questions, troubleshooting problems, communicating policy, and teaching or instructing staff users regarding system functionality, data entry, and basic management.
• Assess and research options for optimizing and customizing the CRM and related systems.
• Manage CRM systems users and permissions.
• Understand and manage all aspects of CRM systems, including membership management, admission ticketing, fundraising, financial reporting, and merchandise sales.
• Create queries and reports for analysis by various departments and the University.
• Use Excel and VBA scripts for proficient data processing.
• Develop and edit HTML content for mailings and website integrations.
• Create and maintain documentation and tutorials on processes, policies, and systems configuration.
• As an expert, leverage the CRM to support leadership in making data driven decisions.
• Research, evaluate, and test potential CRM systems options and replacements. Red Butte Garden currently uses Blackbaud Altru but may consider alternatives in the future.
• Support IT systems during significant events, occasionally outside of regular shift hours.
• Execute IT related projects as assigned by IT Manager.

This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Qualifications

Bachelor’s degree in a related field or equivalency (2 years related work experience may be substituted for 1 year of education). Two years experience in collecting, organizing analyzing, and presenting data; and demonstrated human relations and effective communication skills required.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences

• An in-depth understanding of one or more cloud-based CRM systems.
• Patience, a positive, customer-friendly attitude, and the ability to work in a team environment.
• Excellent organizing, planning, and project management skills.
• Creative and analytical thinker with strong problem-solving skills.
• Exceptional verbal and written communication skills.
• Ability to support people with varying technical skills.
• Web Development (HTML, CSS, JavaScript) experience preferred.
• Strong spreadsheet skills preferred.
• Previous experience in an end-user technical support role is desirable.
• Previous experience working in cultural or non-profit organizations favorable.

Director of Horticulture

Horticulture Department

Full time, benefited position

Salary

DOE

Schedule

Monday-Friday; 8:00 am to 5:00 pm, occasional nights and/or weekends

Job Summary

Manages all aspects of horticulture maintenance and development of garden displays, collections, natural areas and related areas; develops and enforces policies, manages departmental budget and supervises a variety of skilled staff.

Responsibilities

• Proposes budget required for garden care; directs budgetary expenditures to ensure priorities are met within the funds available. Annual personnel budget of just over $1.9M. Non-personnel budget of $400,000, with 56 specific expense accounts. Executive Director must approve un-budgeted needs.
• Makes and/or approves any and all maintenance care decisions, prioritizing, planning, timing, methods, etc for the maintenance and care of the Garden which includes 17 acres of intensive displays and 100 acres of natural areas with 4 miles of hiking trails.
• Assures that garden maintenance duties don’t negatively impact other garden functions, i.e. Concerts, scheduled private events, festivals, etc.
• Assures that persons applying pesticides at the Garden have a current Pesticide Applicators License, are following established application practices, and applying at appropriate times.
• Develops Horticulture department policies and procedures for executive director comment and approval; enforces Garden and University of Utah policies and procedures, and recommendations of various garden committees.
• Hires benefited staff and disciplines staff in concert with Human Resources procedures and in communication with executive director.
• Makes recommendations on future garden construction projects to the Director, particularly emphasizing design and installation issues that minimize maintenance costs. Approves plant lists for the development of garden displays and collections.
• Incumbent must manage the challenges of maintaining outdoor facilities and gardens at the highest level allowed by available resources, while ensuring a safe environment for staff and visitors and minimizing conflicts with scheduled private events and garden programs.
• Incumbent must assist in designing, and overseeing the construction of new facilities and gardens that meet the needs of a growing public, meet state codes and requirements, can be maintained within available resources, and exhibit a high level of aesthetics.
• Incumbent must constantly prioritize maintenance goals within limited resources.
• Incumbent must always gather and consider facts when addressing problems and issues of personnel discipline.

This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Qualifications

Bachelor’s degree in a related area or equivalency (2 years related work experience may be substituted for 1 year of education). Four to six years of progressively more responsible management experience. Background knowledge of hiring department’s area of specialization in order to analyze, plan and draw conclusions for recommendations to superiors. Demonstrated leadership skills in planning and directing employees and processes in order to effectively monitor and develop subordinates and to ensure the smooth operation of department. Completion of provided supervisory training within one year of employment may be required. Master’s degree in a related area may be preferred.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences

A Masters Degree in the above area is preferred.

Volunteer Program Coordinator

Administration Department

Full time, benefited position

Salary

38300 to 45000

Schedule

M-F. Occasional nights and weekends. Must be available to work evening concerts from May – September.

Job Summary

Red Butte Garden is seeking a Volunteer Coordinator responsible for all aspects of the Red Butte Garden volunteer program including: recruiting and screening new volunteers; assigning volunteers to various positions in the Garden; training, recognizing and retaining current volunteers; managing the volunteer database; and evaluating, refining, and developing volunteer programs. The Volunteer Coordinator also oversees Red Butte Garden’s private and public tour programs. The position reports to the Director of Administrative Services and works collaboratively with other staff members throughout the Garden.

This position is Category I: Mandatory Required on Campus or at Health Care Facilities.

Responsibilities

• Retain the number of active volunteers in accordance with the Garden’s strategic plan
• Provide information to the Garden’s Marketing Department regarding volunteer opportunities for PSA’s, brochures, newspaper ads, the Garden’s website, etc.
• Field phone call and email inquiries about the Garden and its volunteer program
• Public speaking and attendance at conferences and community service fairs
• Create partnerships with community service centers, service learning organizations, corporate and other groups
• Interview new volunteers to determine availability and area of interest and place individuals accordingly
• Develop and lead new volunteer orientation and training sessions
• Regularly communicate with departments to track volunteer activity and ever-changing volunteer needs
• Produce quarterly volunteer spotlight in the Garden’s printed newsletter
• Provide conflict management for volunteers and staff
• Organize and implement volunteer incentive and awards programs
• Lead planning efforts for volunteer recognition events including annual volunteer appreciation event
• Maintain and update current volunteer database
• Implement and manage volunteer budget
• Schedule volunteers for special events, tram tours, off-site community events, horticulture shifts, etc.
• Conduct exit interviews and follow-up calls with recent “inactive” volunteers to inform volunteer retention practices
• May assign, direct and review work of support staff

Qualifications

Bachelor’s degree in a related field plus one year directly related experience or equivalency required (2 years related work experience may be substituted for 1 year of education). Demonstrated ability to work independently, analyze and make decisions related to program content. Strong coordination and organizational skills required to prioritize conflicting deadlines. Demonstrated human relations and effective communication skills are also required.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences

• Bachelor’s Degree in Horticulture, Botany, Human Resources or other relevant field or equivalent, plus one year directly related experience
• A demonstrated commitment to Red Butte Garden’s mission of connecting people to plants and the beauty of living landscapes
• Outstanding written, oral, and interpersonal communication skills
• Demonstrated ability to work independently
• Strong organizational skills and experience in managing multi-faceted projects
• Flexibility to work evenings and weekends